Privacy Policy

(effective from 19 November 2018)

1. Data protection at a glance

General information

The following will give you a simple overview of what happens with your personal data when you visit our website. Personal data is any data that can be used to identify you personally. For more detailed information on data protection, refer to our full privacy policy below this text.

Data collection on our website

Who is responsible for data collection on this website?

Data is processed on this website by the website operator, whose contact information is listed in the legal notice on this website.

How do we collect your data?

We collect your data when you provide it to us, for example when you enter data into a contact form.

In addition, our IT systems automatically collect data when you visit our website. This is mainly technical data (e.g., browser, operating system, or the time you accessed the page). This data is collected automatically as soon as you access our website.

What do we do with your data?

Some of the data is collected to ensure the smooth functioning of our website. Other data may be used to analyse your user behaviour.

What are your rights concerning your data?

You have the right to be informed about the origin, recipient, and purpose of the personal data we hold about you at any time free of charge. You also have a right to request the rectification, restriction, or erasure of this data. If you have any questions on this or any other privacy-related topics, contact us any time at the address provided in the legal notice. You also have the right to lodge a complaint with the relevant supervisory authority.

Analytical tools and third-party tools

When you visit our website, your browsing behaviour may be statistically evaluated. This is mainly done via cookies and analytical programs. Analyses of your browsing behaviour are usually anonymous; i.e. the behaviour cannot be traced back to you. You can object to such analysis or prevent it by not using certain tools. For detailed information on this, please refer to the privacy policy below.

You can object to such analysis. Please read our privacy policy to learn more about your right to object.

2. General notes and required information

Data Protection

The operators of this website take your privacy very seriously and we are committed to protecting it. We treat your personal data confidentially and in compliance with data protection legislation and with this privacy policy.

Various personal data is collected when you use this website. Personal data is any data that can be used to identify you personally. This privacy policy describes the types of information we collect and how we use it. It also explains the manner and purpose of data collection.

Please note that data transmission via the internet (e.g., when communicating by email) is always susceptible to security flaws. There is no way to guarantee absolute protection against access by third parties.

Information about the data controller

The entity responsible for data processing on this website is:

Spirit Link GmbH
Paul-Gordan-Straße 13
D-91052 Erlangen
Telephone: +49 (0) 9131 / 977920
Email: info@spiritlink.de

The data controller is the natural or legal entity that determines the purposes and means of processing personal data (e.g., names, email addresses, etc.), either alone or jointly with others.

Your right to withdraw your consent to data processing

Many data processing operations can only be conducted with your explicit consent. You can withdraw any consent that you have previously given at any time by sending us an email. Any data processing prior to withdrawal of consent remains lawful.

Your right to lodge a complaint with the relevant supervisory authority

In case of privacy violations, the data subject has the right to lodge a complaint with the relevant supervisory authority. The relevant supervisory authority for privacy issues is the regional commissioner of the Federal State where our company is headquartered. For a list of data protection commissioners and their contact information, please refer to the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Your right to data portability

You have the right to receive data that we automatically process based on your consent or in order to perform a contract in a standard, machine-readable format, transmitted either to yourself or to a third party. Any request that the data be transmitted directly to a third person will only be met to the extent that is technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of sensitive content, such as orders or requests you send to us as the website operators. You can identify that a connection is encrypted by the fact that the browser’s address bar will change from “http://” to “https://” and by the lock icon in your browser bar.

When SSL or TLS encryption is enabled, the data you submit to us cannot be read by others.

Information, restriction, erasure

Under the applicable legal provisions, you have the right to be informed free of charge and at any time about the personal data we hold about you, its origin and recipient as well as the purpose of data processing, and if applicable, you have the right to rectification, restriction, or erasure of such data. For further information about personal data, please contact us any time at the address given in the legal notice.

Objection to promotional emails

We hereby object to use of our data, which is published in the legal notice in compliance with our legal obligations, to send us any unsolicited advertisements and promotional materials. The website operators expressly reserve the right to take legal steps against any unsolicited promotional information, such as spam emails.

3. Data protection officer

Legally mandated data protection officer

Spirit Link GmbH
Fabian Schneider
Paul-Gordan-Straße 13
D-91052 Erlangen

Telephone: +49 (0) 9131 / 977920
Email: datenschutz@spiritlink.de

4. Data collection on our website

Cookies

Some of our internet pages use cookies. Cookies will not harm your computer and contain no viruses. Cookies are used to make our website more user-friendly, more effective and safer. Cookies are small text files that are stored on your computer and by your browser.

Most of the cookies we use are so-called “session cookies” that are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser on your next visit to our site.

You can set your browser to automatically notify you of any cookies that are stored, to only allow cookies on a case-by-case basis, to block cookies either for specific sites or generally, or to activate the automatic deletion of cookies when you close your browser. Disabling cookies may impair the functionality of this website.

Cookies that are required for the electronic communication process or to provide certain functions you requested (e.g., shopping cart function) are stored in accordance with art. 6 par. 1 lit. f GDPR. The website operator has a legitimate interest in storing cookies to ensure a technologically flawless and optimized delivery of its services. Any other stored cookies (e.g., cookies used to analyse your browsing behaviour) are subject to separate provisions in this privacy policy.

Server log files

The website provider automatically collects and stores information in so-called server log files that your browser sends to us automatically. This information includes:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data will not be combined with any other data sources.

Data is processed in accordance with art. 6 par. 1 lit. f GDPR. This allows processing of data for the performance of a contract or in order to take steps prior to entering into a contract.

Contact form

If you make an enquiry using our contact form, your contact and any other data entered here will be stored for the purpose of processing your enquiry and for any follow up. We will not share this data without your consent.

The data provided via the contact form will thus be processed solely based on your consent (art. 6 par. 1 lit. a GDPR). You can withdraw this consent at any time by sending us an email. Any data processing prior to withdrawal of consent remains lawful.

We will hold the data you enter into the contact form until you request its erasure, withdraw your consent to its storage, or when the purpose for storing the data ceases to apply (e.g., after your enquiry has been processed and closed). Any mandatory legal provisions – in particular legal retention periods – remain unaffected.

5. Analytical tools and advertising

Google Analytics

This website uses certain features provided by the web analysis service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway, mountain view, CA 94043, United States.

Google Analytics uses “cookies”. These are text files that are stored on your computer to analyse your use of the website. The information generated by the cookie about your use of this website is usually transmitted to and stored on a Google server in the United States of America.

Google Analytics cookies are stored in accordance with art. 6 par. 1 lit. f GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimize its website as well as its advertising.

IP anonymisation

We have enabled IP anonymisation on this website. This means that prior to transmission to the United States, Google will truncate your IP address in the member states of the European Union or in other states that are a party to the agreement on the European Economic Area. In exceptional cases only, your full IP address will be transmitted to a Google server in the United States and truncated there. Google will use this information on behalf of the website operator to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website and internet usage for the website operator. Your IP address that the browser transmits for Google Analytics will not be combined with any other Google data.

Browser plug-in

You can prevent the storage of cookies by adjusting your browser settings. Please note that if you do so, you may not be able to use all the functions of this website. You can also prevent the transmission of data collected by cookies about your use of the website (including your IP address) to Google as well as the processing of this data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

Objection to data collection

You can prevent the collection of your data by Google Analytics by clicking on the following link. This will place an opt-out cookie that prevents the collection of your data during future visits to this site: Disable Google Analytics.

For more information about how Google Analytics handles your user data, see Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

6. Plug-ins and tools

Vimeo

Our site uses plug-ins by the video portal Vimeo. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, United States.

When you visit any of our sites that is equipped with a Vimeo plug-in, a connection to Vimeo’s servers will be established. The Vimeo server will be notified as to which of our pages you have visited. In addition, Vimeo will obtain your IP address. This applies even if you are not logged in at Vimeo or don’t have a Vimeo account. The information collected by Vimeo is transmitted to Vimeo’s server in the United States.

If you are logged into your Vimeo account, Vimeo will be able to associate your browsing behaviour directly with your personal profile. You can prevent this by logging out of your Vimeo account.

For more information about how Vimeo handles your user data, please visit Vimeo’s privacy policy at: https://vimeo.com/privacy.

7. Online Presence on Social Media

We maintain an online presence on social networks and platforms to communicate with current and prospective customers as well as users to inform them about our services.

Please note that in this context, user data may be processed outside of the European Union. This may pose certain risks to users; for instance, user rights might be more difficult to enforce. Please note that US providers that are certified under the Privacy Shield are committed to complying with EU data protection standards.

In addition, user data is normally processed for market research and promotional purposes. For example, platforms can create user profiles based on use patterns and the user’s interests that are derived from these patterns. These profiles can be used to place advertisements on and outside these platforms in accordance with the presumed interests of users. For these purposes, cookies containing use patterns and user interests are typically stored on the computers of users. In addition, use profiles may also store data unrelated to the devices of users (in particular if the users are registered users of these platforms and logged in).

Processing of personal user data is based on our legitimate interest in providing effective information and in communicating with users in accordance with art. 6 par. 1 lit. f GDPR. If the platform providers ask users to consent to the data processing described above, it will be based on art. 6 Abs. 1 lit. a., art. 7 GDPR.

For a detailed description of the various forms of processing and available opt-outs, please refer to the links to the various providers given below.

Please note that the most effective way to make information requests or to assert your user rights is to contact the providers directly. The provider is the only party that has access to a user’s data and therefore take direct action and provide information. If you still require help, please contact us.

Facebook, Facebook pages, Facebook groups, (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) based on an agreement on joint processing of personal data – privacy policy: https://www.facebook.com/about/privacy/, for Facebook pages: https://www.facebook.com/legal/terms/information_about_page_insights_data, Opt-Out: https://www.facebook.com/settings?tab=ads and http://www.youronlinechoices.com, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active.

LinkedIn (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland) – privacy policy https://www.linkedin.com/legal/privacy-policy. Opt-out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active.

Xing (XING AG, Dammtorstr. 29-32, 20354 Hamburg, Germany) – privacy policy / opt-out: https://privacy.xing.com/de/datenschutzerklaerung.

8. Newsletter

Newsletter data

If you wish to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data will not be collected or will only be collected on a voluntary basis. We use these data exclusively for the dispatch of the requested information and do not pass these on to third parties.

The data entered in the newsletter registration form will be processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent to the storage of data, e-mail address and their use to send the newsletter at any time, for example via the "Unsubscribe" link in the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the revocation.

The data you have stored with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and deleted after you cancel the newsletter. This does not affect data stored by us for other purposes (e.g. e-mail addresses for the member area).

CleverReach

This website uses CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede. CleverReach is a service with which the newsletter dispatch can be organized and analyzed. The data you enter for the purpose of receiving the newsletter (e.g. e-mail address) is stored on the CleverReach servers in Germany and Ireland.

Our newsletters sent with CleverReach enable us to analyse the behaviour of newsletter recipients. Among other things, it can be analysed how many recipients have opened the newsletter message and how often which link was clicked in the newsletter. With the help of so-called conversion tracking, it can also be analysed whether a predefined action (e.g. purchase of a product on our website) has taken place after clicking on the link in the newsletter. Further information on data analysis through the CleverReach newsletter can be found at: https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

Data processing is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the revocation.

If you do not want an analysis by CleverReach, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. You can also unsubscribe directly on the website.

The data you provide us with for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted both from our servers and from CleverReach's servers after you cancel the newsletter. Data stored by us for other purposes remain unaffected.

For further details, please refer to CleverReach's data protection regulations at: https://www.cleverreach.com/de/datenschutz/.

Conclusion of a contract for order processing

We have concluded an order processing agreement with CleverReach and fully implement the strict requirements of the German data protection authorities when using CleverReach.